2 other expenses. Rules and procedure for filling out the “other income and expenses” section. Information used to fill out line “2350”
2. Other expenses:
Expenses associated with leasing property (if this is not the main activity of the enterprise)
Residual value of depreciable property in case of disposal
Expenses associated with disposal of property
Expenses associated with servicing securities or receiving other income from participation in the authorized capital of other organizations
Amount of taxes due paid from financial results
Expenses paid by an organization for providing it with loans and borrowings
Amounts of depreciation of inventories, GP, goods
Losses from writing off receivables for which the statute of limitations has expired
Debts that are impossible to collect
Fines, penalties, penalties awarded or recognized by the organization
Losses on operations of previous years identified in the reporting year
Losses from theft of material and other assets, the perpetrators of which have not been identified by a court decision
Legal costs
Losses from natural disasters
Losses resulting from fires, accidents and other emergency events.
Costs can be accepted for accounting only if the following conditions are simultaneously met:
1. Expenses must be made in accordance with a specific agreement, the requirements of legislative and regulatory acts, and business customs.
2. The amount of expenses must be determined.
3. The organization must pay or assume the obligation to pay these costs.
In accordance with clause 18 of PBU 10/99, expenses are reflected in accounting in the period in which they occurred, regardless of the time of their actual payment.
According to clause 19 of PBU 10/99, all expenses incurred must be distributed between different types of products and between finished products and work in progress. Cost accounting rules are established by current industry instructions, accounting guidelines and other regulations.
Accordingly, when determining net profit (loss) in the accounting accounts, it is taken into account
Cost of products sold only (goods, works, services or property)
Costs associated with sales
Those expenses, the implementation of which is not related to the receipt of income (fines, penalties, penalties, expenses for production that did not produce products, taxes included in other expenses, etc.)
Question No. 58. Accounting for other income and expenses of the reporting period
Other income and expenses of the organization are summarized on account 91 “Other income and expenses”.
On the credit of account 91 “Other income and expenses”, subaccount “Other income”, the following are reflected during the reporting period income:
Receipts associated with the provision for a fee for temporary use (temporary possession and use) of the organization’s assets;
Receipts related to the provision for a fee of rights arising from patents for inventions, industrial designs and other types of intellectual property;
Income related to participation in the authorized capitals of other organizations (including interest and other income on securities);
Profit received by the organization as a result of joint activities (under a simple partnership agreement);
Proceeds from the sale of fixed assets and other assets other than cash (except foreign currency), products, goods;
Interest received for the provision of an organization's funds for use, as well as interest for the bank's use of funds held in the organization's account with this bank,
Assets received free of charge, including under a gift agreement;
Proceeds to compensate for losses caused to the organization;
Profit of previous years identified in the reporting year;
Amounts of accounts payable and depositors for which the statute of limitations has expired;
Exchange differences;
The amount of revaluation of assets;
Other income.
In the debit of account 91 “Other income and expenses”, sub-account “Other expenses”, the following are reflected during the reporting period expenses:
Costs associated with the provision of temporary use (temporary possession and use) of the organization’s assets for a fee;
Costs associated with the provision for a fee of rights arising from patents for inventions, industrial designs and other types of intellectual property;
Expenses associated with participation in the authorized capital of other organizations;
Expenses associated with the sale, disposal and other write-off of fixed assets and other assets other than cash (except foreign currency), goods, products;
Interest paid by an organization for providing it with funds (credits, loans) for use;
Expenses associated with payment for services provided by credit institutions;
Deductions to valuation reserves created in accordance with accounting rules (reserves for doubtful debts, for depreciation of investments in securities, etc.), as well as reserves created in connection with the recognition of contingent facts of economic activity;
Fines, penalties, penalties for violation of contract terms;
Compensation for losses caused by the organization;
Losses of previous years recognized in the reporting year;
Amounts of receivables for which the statute of limitations has expired, and other debts that are unrealistic for collection;
Exchange differences;
Amount of asset write-down;
Transfer of funds (contributions, payments, etc.) related to charitable activities, expenses for sporting events, recreation, entertainment, cultural and educational events and other similar events;
Other expenses.
Subaccount 9 “Balance of other income and expenses” of account 91 is intended to identify the balance of other income and expenses for the reporting month.
Entries in subaccounts 91-1 “Other income” and 91-2 “Other expenses” are made cumulatively during the reporting year. By monthly comparison of debit turnover in subaccount 91-2 "Other expenses" and credit turnover in subaccount 91-1 "Other income" the balance of other income and expenses for the reporting month is determined. This balance is written off monthly (with final turnover) from subaccount 91-9 “Balance of other income and expenses” to account 99 “Profits and losses”.
Thus, synthetic account 91 “Other income and expenses” does not have a balance at the reporting date.
At the end of the reporting year, all subaccounts opened to account 91 “Other income and expenses” (except for subaccount 91-9 “Balance of other income and expenses”) are closed with internal entries to subaccount 91-9 “Balance of other income and expenses”.
The final financial result (net profit or net loss) is compiled on account 99 “Profits and losses” from the financial result from ordinary activities, as well as other income and expenses, including extraordinary ones, which are reflected directly in this account.
We analyzed account 90 “Sales”, which reflects the financial result from the main activities of the enterprise. Now we will analyze the accounting on account 91 “Other income and expenses”, the data from this account also forms the final financial result for. What do other income and expenses include?
What do other income and expenses include?
On the account 91 takes into account other income and expenses.
Other income- These are incomes not related to the normal activities of the organization. What does other income include?
Other income includes:
- income from the rental of fixed assets and intangible assets;
- dividends from contributions to the authorized capital of other organizations;
- interest on securities;
- proceeds from the sale of fixed assets, materials (if this is not the usual activity of the organization);
- fines, penalties, penalties received from counterparties;
- assets received free of charge;
- income received in the form of compensation for losses caused to the organization;
- profits from previous years revealed in the current year;
- expired accounts payable;
- revaluation of assets.
Other income also includes other income. This issue will be discussed in more detail in the near future, when we move on to the topic of taxation.
other expenses These are expenses of an organization that are not related to the normal activities of the organization.
What do other expenses include?
Other expenses include
- expenses associated with leasing assets;
- related to participation in the authorized capital of other organizations;
- related to the write-off, sale and disposal of fixed assets, intangible assets, materials;
- interest on loans, borrowings;
- payment for bank services;
- contributions to reserves;
- paid fines, penalties, penalties;
- compensation for damages caused;
- losses from previous years;
- expired accounts receivable;
- exchange rate differences from foreign exchange transactions;
- asset write-down;
- charitable expenses;
- other expenses.
They are divided into operational and non-operating.
I note that income and expenses arising as a result of emergency situations are not taken into account in this account, but are credited directly to the account. 99 "Profits and losses."
Video reference “Account 91. Accounting for other income and expenses”
This video lesson explains how to keep accounting for other income and expenses (account 91), what subaccounts, postings and standard transactions are. The lesson is taught by the teacher of the website “Accounting and Tax Accounting for Dummies”, chief accountant Gandeva N.V. To watch online, click on the video ⇓
Accounting for other income and expenses
The debit of account 91 takes into account expenses, and the credit - income.
In its structure, 91 accounting accounts resemble an account. 90 "Sales". At the account 91 also has several subaccounts:
- subaccount 1 - income is taken into account on the loan,
- subaccount 2 - debit accounts for expenses,
- subaccount 9 - in this subaccount the balance of income and expenses is calculated.
Other expenses in accounting- these are expenses incurred in the interests of the company that are not related to the types of activities that are indicated in the extract from the Unified State Register of Legal Entities, but affect the receipt of actual profit. We will tell you further about the existence in the legislation of two lists of other expenses - for accounting and tax accounting.
What expenses are considered other in accounting?
All expenses of any organization can be simplified into those related to its core activities and other expenses. It is necessary to generate the necessary data on other expenses in accounting on the basis of Chapter. 3 PBU 10/99.
According to clause 11 of this regulatory act, other expenses include expenses arising:
- when leasing the organization's assets for temporary use;
- when transferring rights to use intellectual property;
- from participation in the authorized capital of other organizations;
- upon disposal of fixed assets and other assets, with the exception of cash (except foreign currency), goods, services;
- for the use of credits and loans;
- when using the services of credit institutions;
- in connection with the creation of reserve funds;
- in the form of fines for non-compliance with the terms of the contract;
- as losses of previous years recognized in a given year;
- due to the impossibility of collecting accounts receivable for many years;
- in the form of exchange rate differences;
- as a result of asset depreciation;
- when paying for various charitable and cultural and entertainment events;
- other expenses.
For other expenses in accounting, this list is open.
For a commercial company, other expenses, as well as costs associated with its main activity, are an important part of the accounting system, since this information influences the adoption of correct management decisions.
The following requirements apply to expenses in accounting:
- they must be carried out on the basis of any agreement or in accordance with the law;
- expenses are accurately defined in monetary terms;
- there is no doubt that the expenditure transaction will lead to a decrease in economic benefits.
Postings for accounting for other expenses
Transactions on other expenses are reflected in account 91 “Other income and expenses”, the debit of which records expenses, and the credit records income. For ease of accounting, it is recommended to use subaccounts:
91-1 “Other income”;
91-2 “Other expenses”;
91-9 “Balance of other income and expenses.”
Account 91 at the end of each month does not have a balance - debit and credit turnovers are calculated, their total balance is displayed and recorded on subaccount 91-9 in correspondence with account 99 “Profits and losses”.
The wiring will look like this:
Dt 91-9 Kt 99 - profit made;
Dt 99 Kt 91-9 - losses received.
It is recommended to keep analytical accounting of other expenses in account 91 separately for each of the operations in order to have before your eyes a complete picture of their impact on the results of the company’s work.
The total balance on account 91 on the last day of the month is zero, but debit and credit amounts have been accumulated on its subaccounts since the beginning of the year. At the end of December, amounts from subaccounts 91-1 and 91-2, collected for the year by internal postings, are transferred to subaccount 91-9:
Dt 91-1 Kt 91-9 - transfer of the balance of other income.
Dt 91-9 Kt 91-2 - transfer of the balance of other expenses.
In the financial statements, other expenses are indicated in the income statement on line 2350.
Other expenses in tax accounting are...
In the practice of every accountant, there are cases when expenses are incurred that are not related to the main business activities. Then the question arises: is it possible to reflect these expenses when maintaining tax records? To answer this, you need to refer to Art. 265 “Non-operating expenses” of the Tax Code of the Russian Federation, which contains a list of expenses not related to the main activity justified for reducing the taxable base.
In reality, there are often expenses of an organization that are accepted in accounting, but cannot be taken into account in tax accounting. The accountant must know them well.
These include, in particular:
- fines and penalties for taxes and payments to the state budget;
- expenses for charitable and cultural and entertainment events, etc.
Not all expenses of an organization reflected in accounting can be taken into account when maintaining tax records. This creates temporary differences that must be taken into account in accordance with PBU 18/02.
Tax Code: other expenses for taxation
In order to correctly form the profit received for calculating tax, you must be guided by a special list of non-operating expenses, which contains Art. 265 Tax Code of the Russian Federation. This list includes:
- costs of maintaining the leased property;
- interest paid on loans taken;
- negative exchange rate differences;
- expenses for disposal of fixed assets;
- court fees and charges;
- maintenance of unused property;
- fines for violation of contractual terms.
Non-operating expenses also include losses from natural disasters, bad debts, damage to material assets in the absence of the culprit, etc.
The list of such expenses is open. It may include other expenses of the enterprise that are not related to production and sales. The main thing is that it is necessary to comply with the condition specified in paragraph 1 of Art. 252 of the Tax Code, - expenses are necessary for the full-fledged activities of the organization and must be documented properly and with all the necessary details.
The moment of recognizing an expense for calculating taxes is also stipulated in the Tax Code of the Russian Federation. If, according to the accounting policy of the organization, the accrual method is used, then you need to use the instructions of clause 7 of Art. 272 of the Tax Code of the Russian Federation. When using the cash method, to write off non-operating expenses, you must be guided by clause 3 of Art. 273 Tax Code of the Russian Federation.
You will learn what the Tax Code says about non-operating expenses from the article.
Results
Reliable reflection of other expenses in accounting and tax accounting helps not only to rid the company of claims from controllers, but also to obtain information for making strategic decisions. Therefore, it is important for an accountant to correctly identify an expense business transaction, using the norms of accounting and tax legislation.
Accounting for costs of production of products (works, services).
Accounting for material expenses, labor costs, deductions for social events, depreciation of non-current assets, other operating expenses, other operating expenses
Production costs. Classification of expenses by economic elements. Their grouping by economic elements, costing items in planning and accounting. The task of accounting for expenses by element. Concept and nomenclature of cost elements
In accordance with the accounting regulations PBU 10/1999 “Expenses of the organization”, a decrease in economic benefits is recognized as a result of the disposal of assets (cash, other property) and (or) the occurrence of liabilities, leading to a decrease in the capital of this organization, with the exception of contributions by decision of participants (property owners).
Any expenses are recognized as expenses, provided that they are incurred to carry out activities aimed at generating income.
The expenses of an enterprise, depending on their nature, conditions of implementation and areas of activity of the organization, are divided into:
· expenses for ordinary activities - expenses associated with the manufacture of products and their sale, acquisition and sale of goods, works, services. These are expenses that make up the cost of goods, products, works, and services.
· other expenses.
Other expenses include:
1.operating expenses are the costs associated with:
1. - provision of the organization’s assets for temporary use for a fee;
2. - provision for a fee of rights arising from patents for inventions, industrial designs and other types of intellectual property;
3. - participation in the authorized capitals of other organizations;
4. - sale, disposal and other write-off of fixed assets and other assets other than cash (except foreign currency), goods, products;
5. - interest paid by the organization for providing it with funds (credits, loans) for use;
6. - payment for services provided by credit institutions;
7. - contributions to valuation reserves created in accordance with the accounting rules (reserves for doubtful debts, for depreciation of investments in securities, etc.), as well as reserves created in connection with the recognition of contingent facts of economic activity;
8. - other operating expenses.
2. non-operating expenses are:
1. - fines, penalties, penalties for violation of contract terms;
2. - compensation for losses caused by the organization;
3. - losses of previous years recognized in the reporting year;
4. - amounts of receivables for which the statute of limitations has expired, and other debts that are unrealistic for collection;
5. - exchange rate differences;
6. - the amount of depreciation of assets;
7. - transfer of funds (contributions, payments, etc.) related to charitable activities, expenses for sporting events, recreation, entertainment, cultural and educational events and other similar events;
7.8.- other non-operating expenses.
3.h extraordinary expenses – these are expenses that arise as a consequence of emergency circumstances of economic activity (natural disaster, fire, accident, nationalization of property, etc.).
The contradictions between accounting and tax accounting regarding the formation of expenses are as follows:
Some expenses in BU are accepted in full, and in NU - in a limited amount. (for example, entertainment expenses, interest on loans);
Some expenses, according to PBU, relate to operating expenses, and according to the Tax Code - to non-operating expenses (payment for bank services, interest on loans);
Some expenses according to PBU are classified as extraordinary, and according to Tax Code - as non-operating (losses from fires, natural disasters);
In accounting and accounting systems there are different rules for calculating certain expenses (depreciation, reserve amounts, etc.).
Thus, there are many contradictions and therefore, since 2002, enterprises have maintained 2 types of accounting: accounting and tax.
Production costs are classified according to the following criteria.
1. By cost location (productions, workshops, areas, etc.) and by the nature of production (main, auxiliary).
Primary production associated with the implementation of the process of production of products intended for sale. Auxiliary production are not directly related to the production of main products, but contribute to it.
2. By type of expense costs are grouped by cost element And costing items. The enterprise's costs for production consist of the following elements:
1) material costs (minus the cost of returnable waste);
2) labor costs;
3) contributions for social needs;
4) depreciation of fixed assets;
5) other costs (postal and telegraphic, telephone, travel expenses, etc.)
Grouping by costing items includes:
1) “raw materials and supplies”;
2) “returnable waste” (subtracted);
3) “purchased products, semi-finished products and production services of third-party enterprises and organizations”;
4) “fuel and energy for technological purposes”;
5) “wages of production workers”;
6) “contributions for social needs”;
7) “expenses for preparation and development of production”;
8) “general production expenses”;
9) “general business expenses”;
10) “losses from marriage”;
11) “other production costs”;
12) “commercial expenses”.
The total of the first eleven articles forms production cost products, and the result of all twelve articles is full cost products.
3. According to the method of inclusion in cost price of certain types of products (works, services), costs are divided into straight And indirect.
Direct costs- these are costs attributed to certain types of products, works, services based on primary documents.
Indirect- these are costs that simultaneously relate to all types of products, works, services (for example, costs for lighting, heating, etc.) They are included in the cost of products (works, services) when determining the total amount at the end of the month through distribution.
4. By economic role During the production process, costs are divided into main and invoices.
Main These are the costs directly related to the technological process of production: raw materials and basic materials and other expenses, with the exception of general production and general production and general business expenses.
Invoices expenses arise in connection with the organization, maintenance and management of production. They consist of general production and general business expenses.
5. By composition costs are divided by single-element and complex. Single element are called costs consisting of one element - wages, depreciation, etc. Comprehensive are called costs consisting of several elements, for example, shop and general plant expenses, which include wages of the relevant personnel, depreciation and other single-element expenses.
6. Relative to production volume costs are divided by variables And conditionally constant. TO variables include expenses, the size of which changes in proportion to changes in the volume of production (for example, wages of production workers, etc.) Amount semi-fixed expenses almost does not depend on changes in the volume of production (general business and overhead costs).
7. By frequency of occurrence costs are divided by current And one-time. TO current expenses include expenses that have a frequent frequency, for example, the consumption of raw materials and supplies, and to one-time(one-time) - expenses for the preparation and development of the production of new types of products, etc.
8. By participation in the production process allocate production And commercial expenses. TO production include all costs associated with the production of commercial products and forming its production cost. Non-production (commercial) expenses are associated with the sale of products to customers. Commercial and production costs form the full cost of commercial products.
9. By efficiency costs divided by productive And unproductive. Productive the costs of producing products of established quality with rational technology and production organization are considered. Unproductive expenses are a consequence of shortcomings in technology and production organization (losses from downtime, defective products, overtime payments, etc.).
10. Depending on the nature, conditions of implementation and areas of activity organization expenses are divided into:
1) expenses for ordinary activities;
2) other expenses.
In accordance with clause 2 of PBU 10/99, the expenses of an organization are recognized as a decrease in economic benefits as a result of the disposal of assets (cash, other property) and (or) the emergence of liabilities, leading to a reduction in the capital of this organization, with the exception of contributions by decision of participants (owners of property) .
In the Tax Code The following classifications of expenses are distinguished:
1. In accordance with Article 252 NK RF expenses depending on their nature, conditions of implementation and areas of activity organizations are divided into:
· costs associated with production and sales;
· non-operating expenses.
2. In accordance with paragraph 2 of article 253 of the Tax Code of the Russian Federation expenses linked With production and (or) sales, are divided by economic content on the:
· material costs;
· labor costs;
· the amount of accrued depreciation;
· other expenses.
3. According with Article 318 of the Tax Code of the Russian Federation production and sales expenses incurred during the reporting period to determine the share of expenses associated with production and sales, related to shipped products , are divided into:
· straight (material costs determined in accordance with subparagraphs 1 and 4 of paragraph 1 of Article 254 of the Tax Code of the Russian Federation, expenses for remuneration of personnel involved in the production of goods, performance of work, provision of services, as well as the amount of the single social tax accrued on the specified amounts of expenses for wages, the amount of accrued depreciation on fixed assets used in the production of goods, works, services);
· indirect (all other amounts of expenses, with the exception of non-operating expenses determined in accordance with Article 265 of the Tax Code of the Russian Federation, incurred by the taxpayer during the reporting (tax) period.
4. All expenses for tax purposes can be divided into:
· expenses taken into account for tax purposes in full;
· expenses limited for tax purposes (for example, entertainment expenses, etc.)
Material costs include the cost of materials and various types of raw materials purchased from outside for the purpose of manufacturing products, performing necessary work or providing relevant services.
The purchase price of purchased materials consists of the following expenses:
Contract price;
Extra charges (surcharges);
Commission paid to intermediary organizations;
Commodity exchange services, including brokerage services;
Services of transport and other organizations for delivery and storage;
The cost of containers and packaging materials, including packaging.
From the material costs included in the cost of production, the cost of returnable waste (residues of raw materials, materials, semi-finished products generated during the production process and which have completely or partially lost the consumer properties of the original resources) is subtracted. In current accounting, returnable waste is subject to assessment according to one of two options:
1) at market prices equal to or exceeding the actual cost of their acquisition - when sold externally as a full-fledged material;
2) at a reduced cost of consumables (at the price of possible use) - when released to the main production, if they can be used to produce products with increased costs (reduced output), as well as for other internal needs or sold externally.
To labor costs relate:
Remuneration for work actually performed, issued in the form of cash or material assets;
Payment in accordance with current legislation for annual and additional leaves (or their compensation in case of non-use), preferential hours for teenagers, breaks in the work of nursing mothers;
One-time payments in the form of remuneration for length of service as an increase in salary for length of service in a specialty in a given area of the national economy;
Various payments for unworked time, subject to payment in accordance with current legislation: payment for the time an employee is on study leave, severance pay upon dismissal, in case of being sent to advanced training courses outside of work, etc.;
Payments according to regional coefficients, due to the need for regional regulation of workers' compensation (regions of the Far North, waterless and high-mountainous areas);
Payment for forced absences or less than paid work;
The difference in the employee’s salary, paid in connection with his transfer from another organization, with its preservation for a certain period (if provided for by law);
Incentive and/or compensatory payments;
Remuneration for work on a rotational basis in the amount of the tariff rate, salary for the time spent on the road from the collection point or place where the organization is located to the place of work and back according to the shift work schedule;
Wages to employees during their training in the system of advanced training and retraining of personnel with a break from their main job;
Payment to donor employees for days of examination, blood donation and rest provided after each day of blood donation;
Remuneration for students and students of universities, colleges, technical schools, lyceums and schools during the period of their internship in organizations as part of student teams, as well as during their professional orientation;
Payment of labor to workers hired from outside to perform work in accordance with civil contracts within the limits of the amounts provided for in the estimate for their implementation and payment documents;
Amounts accrued and issued or transferred for work performed to persons involved in the organization under special agreements with government organizations
Other payments that form the wage fund, except for labor costs financed from the organization’s net profit and other targeted revenues.
Social contributions include accrual to the wage fund for the implementation of social expenses (payment of old-age pensions, disability, benefits for temporary disability, unemployment, etc.). Their composition contains mandatory deductions in accordance with current legislation according to established standards. The amount of deductions is determined by multiplying the current rate (norm) for the corresponding extra-budgetary fund by the accrued wages included in the cost of products (works, services) under the element “Labor costs”. In this case, those types of payment for which insurance premiums are not charged are subject to exclusion.
Depreciation of fixed assets includes:
The amount of accrued depreciation charges for the complete restoration of the organization’s own fixed assets in accordance with accepted accrual methods defined in the accounting policy;
The amount of accrued depreciation charges for the complete restoration of leased fixed assets operated under long-term lease or leasing terms;
The amount of accrued depreciation charges for the complete restoration of fixed assets provided free of charge to public catering organizations serving the personnel of their organization and employees of other organizations;
The amount of accrued depreciation charges for full recovery from the cost of premises and equipment provided by organizations to medical institutions for the organization of medical stations for the purpose of providing medical services to the workforce and located on the territory of this organization;
The amount of increase in depreciation charges for full restoration based on the results of the revaluation of fixed assets carried out in accordance with current legislation.
The amount of depreciation charges for the complete restoration of intangible assets is taken into account as part of other costs.
Other costs combine all other costs that were not included in the previous cost elements:
Payment of interest on a bank loan received for the acquisition of fixed assets and inventories, before accepting these assets for accounting;
Business travel expenses;
Payment of the cost of work on certification of products confirming their compliance with the necessary consumer qualities;
Various taxes, fees and payments (including payments for compulsory types of insurance);
Rewards for inventions and innovation proposals;
Lifting;
Payment to third parties for fire and security guards;
fees for training and retraining of personnel;
Payment of postal, telegraph and office expenses;
Costs for warranty repairs and maintenance;
Payment for rent in the situation of renting individual objects related to fixed assets or their individual parts;
Contributions to the repair fund created by the organization itself on the basis of the standards for deductions developed by it and the book value of fixed assets;
Amortization of intangible assets;
Other costs included in the cost of production, but not related to those indicated above.
Material costs They occupy the largest share in the cost of production. Therefore, correct accounting and strict control over their implementation ensure the reliability of data on product costs and contribute to its reduction.
Material costs at manufacturing enterprises are reflected in the following items as part of the cost of production:
♦ raw materials and basic materials;
♦ semi-finished products of own production;
♦ returnable waste (subtracted);
♦ auxiliary materials;
♦ fuel and energy for technological purposes.
Accounting is maintained on account 10 “Materials” for the corresponding subaccounts.
Based on the analysis of Part 1 of Article 255 of the Tax Code of the Russian Federation, as well as the list of costs provided for in this article, labor costs can be grouped on the following basis:
According to the form of payment;
For the intended purpose.
According to the form of payment, labor costs are divided into:
1) payments made in cash;
2) payments made in kind;
3) payment in favor of the employee.
Payments made in cash are the main method of remuneration, which are recorded in account 70 “Settlements with employees for wages.” According to Article 131 of the Labor Code of the Russian Federation, wages are paid in cash in the currency of the Russian Federation (in rubles). Also, in accordance with this article, remuneration can be made in non-monetary form (in kind). An independent type of labor costs is the payment by the employer in favor of employees of certain expenses. The most common case is the employer's insurance of its employees, provided for in paragraph 16 of Article 255 of the Tax Code of the Russian Federation.
According to their intended purpose, labor costs can be grouped as follows:
1) any accruals to employees made for various reasons;
2) incentives and bonuses;
3) bonuses and one-time incentive accruals;
4) compensation accruals related to the operating mode;
5) compensation charges related to working conditions;
6) costs associated with maintaining employees.
Specific types of labor costs listed in Article 255 of the Tax Code of the Russian Federation are distributed in accordance with the classification according to their intended purpose.
In accordance with the laws of the Russian Federation on pensions, on employment, on health insurance, on state social insurance, employees of the organization are subject to social insurance and security.
For this purpose, monthly deductions for social needs are made from accrued wages and other payments equivalent to it at the established rate. The size of the organization's insurance premiums to the Pension Fund. Social Insurance Fund. Compulsory health insurance funds and the State Employment Fund are established annually by Federal Law.
To determine the amount of deductions for social needs and settlements with each social fund, a special calculation is drawn up. The calculated amounts of deductions for social needs are credited to the same accounts to which accrued wages and other payments equivalent to them were allocated, with an increase in the organization's debt to each social fund.
Accounting for deductions for social needs and settlements with social insurance and security authorities is carried out on passive account 69 “Settlements for social insurance and security”. Accounting for settlements with each fund is carried out on the corresponding subaccounts of account 69 on the basis of the accountant's calculations, statements from the current account and payment orders for the transfer of funds to the corresponding funds.
Account 02 “Depreciation of fixed assets” is intended to summarize information on depreciation accumulated during the operation of fixed assets.
The accrued amount of depreciation of fixed assets is reflected in accounting under the credit of account 02 “Depreciation of fixed assets” in correspondence with the accounts of production costs (sales expenses). The lessor organization reflects the accrued amount of depreciation on leased fixed assets as a credit to account 02 “Depreciation of fixed assets” and a debit to account 91 “Other income and expenses” (if rent forms operating income).
Upon disposal (sale, write-off, partial liquidation, transfer free of charge, etc.) of fixed assets, the amount of depreciation accrued on them is written off from account 02 “Depreciation of fixed assets” to the credit of account 01 “Fixed assets” (sub-account “Disposal of fixed assets”). A similar entry is made when writing off the amount of accrued depreciation for missing or completely damaged fixed assets.
Account 05 "Depreciation of intangible assets" is intended to summarize information on depreciation accumulated during the use of the organization's intangible assets (with the exception of objects for which depreciation charges are written off directly to the credit of account 04 "Intangible assets").
The accrued amount of depreciation of intangible assets is reflected in accounting under the credit of account 05 “Amortization of intangible assets” in correspondence with the accounts of production costs (selling expenses).
Upon disposal (sale, write-off, transfer free of charge, etc.) of intangible assets, the amount of depreciation accrued on them is written off from account 05 “Amortization of intangible assets” to the credit of account 04 “Intangible assets”.
The following accounts are intended to account for production costs (performance of work, provision of services):
20 “Main production”;
21 “Semi-finished products of own production”;
23 “Auxiliary production”;
25 “General production expenses”;
26 “General business expenses”;
28 “Defects in production”;
29 “Service industries and farms”;
96 “Reserves for future expenses”;
97 “Deferred expenses”.
In the general case, the organization’s accounting policies regarding cost accounting should reflect the following points:
1) the method of writing off general business and general production expenses (they can be written off as conditionally fixed expenses directly to the debit of account 90 (method of forming partial cost of production) or included in the cost of production under account 20, 23, 29 (method of forming full cost);
2) the method of distributing indirect costs between cost calculation objects. Indirect expenses (general business expenses, if they are written off to accounts 20, 23, 29, general production expenses) are distributed among the objects of calculation in proportion to the distribution base, which can be used:
Amount of direct materials costs,
Amount of salary expenses
The amount of direct costs of materials and wages,
The sum of all direct expenses.
3) a method of grouping expenses by cost items to generate information for management purposes and cost calculations. For example, the main costing items may be: raw materials and supplies; returnable waste (subtracted); purchased products and semi-finished products; fuel and energy for technological purposes; basic and additional wages of production workers; mandatory deductions from wages; expenses for the maintenance and operation of machinery and equipment; general production expenses; general running costs; losses from marriage; business expenses; other production costs.
All of the above cost accounting accounts (except for account 96) are active in relation to the balance sheet. Expenses are taken into account in the debit of these accounts, and their write-off in credit. At the end of the month, the costs recorded in the collection and distribution accounts (25, 26, 28, 97) are written off to the accounts of the main and auxiliary production, as well as service production and farms.
From the credit of accounts 20 “Main production”, 23 “Auxiliary production” and 29 “Service production and facilities”, the actual cost of manufactured products (work, services) is written off. The balance of these accounts characterizes the amount of costs for work in progress.
In small organizations, to account for production costs, as a rule, they use accounts 20 “Main production”, 26 “General business expenses”, 97 “Deferred expenses” or only account 20.
The determining one among cost accounting accounts is calculation account 20 “Main production”. It summarizes information on production costs, the products (works, services) of which determine the content of the organization’s statutory activities.
To account for the availability and movement of semi-finished products in organizations, account 21 “Semi-finished products of own production” is used. Semi-finished products of our own production can be used later in the production of products or sold. The debit of account 21 “Semi-finished products of own production” in correspondence with account 20 “Main production” reflects the costs associated with the production of semi-finished products. From the credit of account 21, semi-finished products are written off depending on the direction of their use, either to the debit of account 20 “Main production” when spent in their own production, or to the debit of account 90 “Sales” when sold to other organizations and individuals.
Accounting for semi-finished products is carried out, as a rule, at production costs (actual, standard or planned) with the addition of commercial expenses upon sale. The costs of transporting semi-finished products of own production between production units within the organization are included in their cost.
In production organizations, payments for semi-finished products between production units allocated to a separate balance sheet are reflected in account 79 “On-farm settlements”. In those organizations where semi-finished products of own production are not taken into account on account 21, they are reflected as part of work in progress on account 20 “Main production”.
Semi-finished products can be sold externally. If this is done systematically, then account 43 “Finished products” is used, and not account 21 “Semi-finished products of own production”. But if this is an occasional fact, then semi-finished products are written off at their cost to the debit of account 90 from the credit of account 21.
In the journal-order form, accounting for production costs is carried out in journal-order No. 10, which is compiled on the basis of the final data of the cost accounting sheets of workshops (form No. 12), accounting for the costs of service industries and farms (form No. 13), accounting for losses in production (form No. 14), accounting for general business expenses, deferred expenses and commercial expenses (form No. 15), etc.
Journal-order No. 10 reflects all production costs for cost elements from the credit of the corresponding material and settlement accounts, as well as internal turnover in production cost accounts (writing off general production and general business expenses, services and work of auxiliary production). Data from the order journal is used to calculate costs by element and calculate the cost of production.
In the production process, when recording transactions in accounting, some costs can be directly and directly attributed to a specific type of product or cost object. Such costs are called direct. Other costs cannot be directly attributed to a specific product; they are called indirect or indirect.
The division of costs into direct and indirect depends largely on the specific situation. If the organization produces one type of product (product), then all costs can be classified as direct. If the organization produces several types of products, then the consumption of materials is distributed among each type of product. Such distribution can be carried out in proportion to the consumption of material assets according to the standards established per unit of production; established flow coefficient; quantity or weight of manufactured products, etc.
To direct costs, as a rule, include material costs and costs of paying key production personnel. Direct material costs include raw materials and basic materials that become part of the finished product, and their cost is directly and directly transferred to a specific product. Direct labor costs include labor costs that can be directly attributed to a specific type of finished product. This is the wages of workers involved in the production of products.
To indirect expenses include general production overhead costs, which represent a collection of various costs associated with production, but which cannot be directly attributed to a specific type of finished product (products). These costs are difficult to track during the manufacture of the product. At the same time, the production cost of a product must, of course, include general production costs. They are included in the cost of production using the cost allocation method (in proportion to the basic wages of production workers, direct costs, etc.).
Overheads arise in connection with the organization and maintenance of the production process and its management and include general production and general business expenses. General production (shop) expenses are associated with maintenance and production management in the organization’s workshops.
The main groups that make up general production costs include:
Auxiliary products and components;
Indirect labor costs (wages of workers not directly involved in the production of one product, but associated with the production process within the organization as a whole: craftsmen, repairmen, support workers, as well as payment for vacations and overtime);
Other indirect general production expenses (costs of maintaining workshop buildings, maintenance and current repairs of equipment, property insurance, rent, depreciation of equipment, etc.).
The composition and size of general production expenses are determined by estimates for the maintenance and operation of equipment, administrative and business expenses of the workshop. Estimates are prepared for each workshop separately. The purpose of planning expenses and highlighting independent costing items in the actual cost of production is constant monitoring of compliance with estimates.
Planning and accounting of general production expenses are carried out according to the following nomenclature of items:
Depreciation of production equipment and vehicles;
Contributions to the repair fund or costs of repairing production equipment and vehicles;
Equipment operating costs;
Wages and social contributions for workers servicing equipment;
Costs of testing, experiments and research;
Labor protection of workshop workers;
Losses from defects, from downtime due to internal production reasons, etc.
Synthetic accounting of general production expenses is maintained on the active collection and distribution account 25 “General production expenses”.
Based on primary documents confirming the fact and amount of general production expenses incurred, the following entries are made in the accounting accounts:
At the end of the month, the amount of general production expenses recorded in the debit of account 25 “General production expenses” is written off by distributing it to the cost of individual types of products in proportion to the amount of the basic wages of production workers (direct costs of materials, etc.).
5. Accounting for administrative expenses. Accounting for other operating expenses. Other ordinary business expenses. Extraordinary expenses. PBU 10/1999 “Organization expenses”
General running costs(administrative and management costs) are also classified as overhead costs. They are related to the management and maintenance of the organization as a whole. The composition and size of these expenses are determined by the estimate.
Synthetic accounting of general business expenses is carried out on the active collecting and distribution account 26 “General business expenses”, and analytical accounting - on account 26 “General business expenses” according to budget items in a separate statement.
Planning and accounting of general business expenses is carried out according to the following nomenclature of items:
Expenses for business trips of the management staff;
Representation expenses related to the activities of the organization;
Office and postal expenses;
Depreciation of fixed assets for general purposes;
Contributions to the repair fund or costs for current repairs of buildings, structures and equipment for general purposes;
Expenses for the maintenance of buildings, structures and equipment for general purposes;
Costs of testing, experiments, research, maintenance of general economic laboratories;
Expenses for labor protection of the organization's employees;
Training and retraining of personnel;
Mandatory deductions, taxes and fees;
Unproductive general business expenses, etc.
All actual costs are collected and reflected in accounting records
At the end of each month, general business expenses are written off to the credit of account 26. General business expenses are distributed between finished products and work in progress remaining at the end of the reporting month. Then the costs attributable to finished products are distributed among their individual types in proportion to the selected base or write-off method. These expenses can be written off in two ways:
1) inclusion in the production costs of specific types of products through distribution similar to the distribution of overhead costs;
2) writing off general business expenses as semi-fixed ones to the “Sales” account by distributing them between types of products sold.
When writing off general business expenses to account 90 “Sales”, they are distributed by type of products, works or services sold in proportion to sales revenue, production cost of products or other indicator.
The choice of one or another method of writing off general business expenses should be reflected in the accounting policy of the organization. Of course, the second method greatly simplifies the write-off of general business expenses. However, it is applicable provided that all products to which general business expenses relate are sold or the share of these expenses in the cost of production is insignificant.
The actual data, after accounting and distribution of overhead costs, are entered into the summary accounting sheet for the costs of production of products (works, services).
Accounting account 91 is an active-passive account “Other income and expenses”, used to obtain information about the expenses and income of the enterprise for activities that are not the main one. Using standard postings and practical examples, we will consider the specifics of using account 91 and the features of accounting for other income and expenses.
A complete list of other income and expenses can be studied in the order of the Ministry of Finance of the Russian Federation dated October 31, 2000 No. 94n.
The “Other income and expenses” account is active-passive. The credit of the account reflects the receipt, and the debit records the expense:
The main subaccounts for 91 accounts are presented in the figure:
The purpose of analytical accounting for 91 accounts is to provide the ability to determine the financial result based on each type of income and expense. Consequently, when classifying income and expenses, it is necessary to take into account the homogeneous type of costs to ensure the possibility of determining the financial result for each operation of the same type.
For example, amounts under the article “Fines and penalties for contractual obligations” can be attributed to both expenses and income, therefore, the financial result under this article can be analyzed. Or, by analyzing the expense item for paying for the services of credit institutions, the enterprise will be able to see the effectiveness of working with the bank, whether the bank’s “products” are beneficial to the enterprise.
Closing 91 accounts
All subaccounts under the “Other income and expenses” account at the end of the year: balance for December, internal records - must be closed by posting to subaccount 91.09.
The financial result is credited to the debit (loss) or credit (profit) of account 99 “Profits and losses”.
Here is a schematic example of closing 91 accounts:
Postings to 91 accounts “Other income and expenses”
Correspondence and main transactions for 91 accounts are shown in the table:
| Dt | CT | Wiring Description | A document base |
| 91 | 01 | Write-off of retired fixed assets at residual/initial value. | OS-1, SP-51 |
| 91 | 02 | Calculation of depreciation on fixed assets that are leased (not an object of activity). | Accounting statement, Depreciation sheet |
| 91 | 03/04 | Write-off of retired income-generating investments in tangible assets (hereinafter referred to as MT)/intangible assets. | Accounting information, Act of Handover |
| 91 | 07 | Write-off of equipment for installation (sold/transferred free of charge) at cost. | |
| 91 | 08 | Write-off of the cost of investments in VNA. | Certificate of acceptance and transfer, Certificate of gratuitous transfer of valuables |
| 91 | 10 | Write-off of materials sold/transferred free of charge (upon disposal of fixed assets) at actual cost. | Acceptance certificate, Invoice |
| 91 | 11 | Write-off of the cost of sold animals (not an activity item). | TTN (SP-32) |
| 91 | 14/59/63 | Creation of a reserve to reduce the value of the investment capital/ensure investments in securities/for doubtful debts. Write-off of amounts to reserves – by reverse posting. |
Accounting certificate, accounting calculation for creating a reserve |
| 91 | 15 | Reflection of write-off of materials (actual cost). | Acceptance certificate, Invoice |
| 91 | 16 | Write-off of the share of deviations from the accounting cost of materials sold (if a negative value - a red reversal). | Accounting certificate, accounting calculation for writing off deviations |
| 91 | 19 | Write-off of VAT on materials sold (non-refundable). | Accounting information |
| 91 | 20/21/23
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Write-off of expenses for maintaining production facilities/facilities for conservation. | Accounting certificate, accounting calculations |
| 91 | 23 | Write-off of the cost of services of auxiliary production (upon disposal of fixed assets). | |
| 91 | 28 | Write-off of the cost of irreparable defects (work of an operational nature). | |
| 91 | 43 | Write-off of commercial expenses (for the sale of operating systems, materials). | |
| 91/ | 60 | Reflection of amounts accrued by the contractor for work/services performed upon liquidation/sale of fixed assets, other assets/VAT amount. | Invoice |
| 91 | 60/62/76 | The amount of receivables/debt is written off after the expiration of the statute of limitations/ cannot be recovered in any way. | INV-17, Accounting certificate, Minutes/order of the manager |
| 91 | 66/67 | Reflection of the percentage amount payable for using credits/loans. | Accounting certificate, Bank account statement |
| 91 | 68 | VAT accrual (income from the sale of operating systems/materials). | Accounting certificate, VAT accounting calculation |
| 91 | 70/69/10 | Reflection of expenses for liquidation of OS-v. | Work order for piece work, Certificate of write-off of valuables |
| 91 | 75 | Reflection of expenses (simple partnership agreement). | Accounting certificate-calculation |
| 91 | 51/76 | Reflection of violations of the terms of business contracts (paid/recognized for payment). | Bank account statement, Invoice, Accounting certificate |
| 91.02 | 52/60/62 | Reflection of exchange rate differences (negative). Positive - reverse wiring. |
Act on revaluation of values, Accounting information |
| 91 | 73 | Write-off of the cost of material damage (it is unrealistic to recover, for example, a court refusal). | INV-17, Leader's order Accounting information |
| 91 | 76 | Payment for services of credit institutions/costs of consideration of cases in courts. Profit receivable under a simple partnership agreement / interest on loans, income on shares, shares and securities / fines, penalties and interest for violation of the terms of agreements - reverse posting. |
Accounting certificate, Notice/Bank statement, Invoice, KO-1 |
| 91 | 79 | Reflection of expenses on transactions with structural divisions (on a separate balance sheet). Reflection of income - reverse posting. | Invoice, Advice |
| 91 | 81 | The difference between actual costs (repurchase of shares/shares) and nominal value (participant's own shares/shares). When repurchasing, the difference is reflected by reverse posting. |
Accounting statement, calculation of the difference between the actual costs of repurchasing shares and their nominal value |
| 91 | 94 | Write-off of the cost of shortage of valuables in excess of the norm / from damage (in the absence of specific culprits). | INV-3, Manager's order, Accounting certificate |
| 91 | 98 | Write-off of other income amounts (future periods). Enrollment – reverse posting. | Accounting information |
| 99.02/ | 91 | Write-off of the balance of income/expenses at the end of the month. | Calculation of the balance of other income and expenses, Accounting certificate |
| 96 | 91 | Crediting to income the amount of unused reserve for upcoming expenses/payments. | Accounting information |
| 60/76 | 91 | Crediting of accounts payable/receivable (unclaimed after the expiration of the limitation period). | INV-17 |
| 10/62 | 91 | The amounts of transactions with containers are reflected. | Packing list, Invoice |
| 07/10/11 | 91 | The surplus/unaccounted amounts of inventory items identified during the inventory are reflected. | INV-3, INV-19, INV-24 |
Examples of transactions and postings for 91 accounts
Example 1. Accounting for other rental income on account 91.01
Let's say Leto LLC, with its main activity in the production of confectionery products, receives income from renting out premises in one of the industrial buildings. The tenant of “Vasilek” pays 50,000 rubles monthly, according to the concluded agreement. Payment for rent was credited to the account in the amount of 50,000 rubles.
The amount of monthly expenses incurred by Leto LLC for maintaining the premises consists of:
- depreciation charges - 2,000 rubles;
- wages for service personnel - 8,000 rubles;
- wage taxes - 1,500 rubles;
- utilities and other services - 3,000 rubles.
Based on the results of November 2016, the following entries were made in the accounting department of Leto LLC:
| Dt | CT | Wiring Description | Amount, rub. | A document base |
| 76 | 91.01 | The amount of rent accrued for November 2016 | 50 000 | Certificate of completion |
| 91.02 | 02/70/69/23 | The costs of maintaining the rented premises were written off (2,000 + 8,000 + 1,500 + 3,000) | 14 500 | Receipts, invoices, acts, etc. |
| 51 | 76 | Payment for rental services has been credited to the personal account received from the tenant “Vasilek” | 50 000 | Bank statement |
Example 2. Accounting for other income from the sale of materials on account 91.01
Let’s assume that Leto LLC sold other materials not used in the production of confectionery products. Wherein:
- cost of sale - 40,000 rubles;
- cost of materials - 15,000 rubles;
- salary and taxes on wages for production workers - 4,000 rubles.
Accounting for other income from materials sold was reflected in the accounting of Leto LLC with the following entries to account 91:
| Dt | CT | Wiring Description | Amount, rub. | A document base |
| 76 | 91.01 | Accrued income from the sale of materials | 40 000 | Sales Invoice |
| 91.02 | 10 | The cost of materials has been written off | 15 000 | Costing |
| 91.02 | 23 | Costs associated with sales (salaries and taxes) are written off | 4 000 | Payroll |
| 51 | 76 | Funds received for materials sold | 40 000 | Bank statement |
Example 3. Accounting for banking services on account 91.02
Let’s say Leto LLC has entered into an agreement with a bank for the provision of services. At the end of the month (reporting period), the bank provided the following services:
- for installation of the “Bank-Client” system for a period of 3 years (one-time service) - 7,000 rubles;
- for “Bank-Client” service (monthly service) - 400 rubles;
- for settlement and cash services (RKO) - 2,000 rubles;
- for cash collection - 6,000 rubles.
In the accounting of Leto LLC, entries were made to reflect banking services.
