Enrollment in labor education secondary special. Entering information about the education of the employee in the work book. What has changed since graduation
The document is divided into specific sections:
- title page;
- job information;
- award information.
The first page contains the personal data of a person, and on the other pages there are records that are recorded in the labor process:
- date, month, year of birth;
- information about education;
- profession, specialty.
All data is confirmed employer's signature or an authorized employee and the seal of the company.
Stages of education in the Russian Federation
In Russia, there are the following types and levels of general education:
- preschool;
- initial general;
- basic general;
- average total.
In the Russian Federation, the following levels of vocational education are established:
- secondary vocational (vocational school, college, etc.);
- higher - bachelor's degree;
- higher - specialty, magistracy;
- higher - training of highly qualified personnel.
How to enter information
Free form is not allowed.
Among the personal information of the employee on the first page is the section we need about his vocational training.
Usually it is filled in at checkout. Filling in the data should be carried out on the basis of properly certified documents, among which;
- certificate on basic general education for those who have completed 9th grade or on secondary (complete) general education for graduates of 11 (12) grades;
- diploma on primary, secondary, higher and postgraduate vocational training.
Enter the wording identical contained in the above certificates.
Example: let's say if a citizen graduated from college, in the line "education" spelled "secondary vocational", and in "profession, profession» writes "Economic Security", that is, the one indicated in the certificate of training.
If, however, a citizen graduated from a university or academy, then the line is filled in depending on studying programs(higher - bachelor's / master's degree, higher - specialist).
And, as in the previous example, the profession written in the diploma fits in - for example "legal support of national security".
There is an opinion that, in addition, the title should also indicate qualification employee.
But this opinion is still debatable, the title page needs to be changed so that the number of disagreements decreases.
In the certificates of training issued in different years, the wording also differs, because they were and will be conducted in complementarity with legal norms in force at the time of their issuance.
Record of education in the work book-sample:
At the same time, both in labor (both in those that were issued earlier, and in those that are issued, in accordance with Article 65 of the Labor Code of the Russian Federation, instead of lost, damaged or absent from the worker due to other factors), as well as in duplicates and inserts will translate the information contained in training documents provided by workers.
The job applicant may be incomplete education of a similar level, which the educational organization rigorously confirms with a document (for example, a record book).
Record of bachelor's education in the work book:
The master entering the post must have a certificate of his professional suitability.
But such a method of confirmation is necessary only in cases where the worker enters some certain specialization requiring special skills.
When completing these lines, the following should be taken into account:
- often, an employee who does not currently have any qualification or profession is given a name their place or the activities carried out by him, although it would be more correct to leave the indicated item empty until the citizen acquires a profession with the assignment of qualifications according to the specialty;
- unlike a specialist diploma, the presence of which means that the student has been awarded qualification in a particular specialty, a bachelor's degree means that a graduate of a higher educational institution has reached the bachelor's degree in the established direction of his professional training.
For most words "qualification" and "speciality" are identical.
Often, instead of the name of the specialty, the title page records the qualification assigned to the university graduate (for example, instead of the specialty "legal advisor" indicate qualifications "lawyer").
This is a fairly well-known oversight that is constantly made when filling.
Employees of personnel services make mistakes in this way not from a lack of knowledge, the whole point is that it is unrealistic to comply with absolutely all the provisions of the Instructions for filling out work books, since records should be made "without any abbreviations"(clause 1.1), and the name of the specialty takes up a lot of space, which is clearly not enough.
We talked in detail about the rules for filling out and storing this document in.
Changes and bug fixes
Making changes and additions involves an action to replacement or addition entry that was made earlier without any errors.
Correction means action to replacement also previously made, but with any errors, entries.
It is unacceptable to commit typo in entries for title page, since the veracity of information about the personal data of the worker is one of the most important rules for filling out.
As a rule, the probability of inaccurate spelling or making an error is pretty high, because the document is filled out manually.
In general order corrections are made to materials about work and awards.
If an error is made in the line about training, the work book will cease to be genuine, edit this entry impossible.
The filling person will have to draw up a special one about the destruction of damaged forms, which records the fact that the document is larger than not valid.
This act is filed in a special case.
Only on the basis of the above act can a book that has become unusable be destroyed.
All costs for a new employee book are covered by employer for his money.
If an error or error is found after 5 - 10 years of work of the employee in the company, the head of the enterprise goes towards the citizen who has been working for so many years.
He crosses out the wrong inscription entirely(with one line so that the record remains readable) and next to the erroneous version enters new reliable data.
In order to confirm these actions, the document with which the correct information was entered is indicated on the back of the cover.
After that, the record must be certified seal and signature.
Remember that it is forbidden to cross out individual characters, numbers and letters. In addition, new information cannot be written below or above the old inscription.
You can read more about how to make corrections.
Finally, I would like to say that although this document is not very highly valued, in terms of the fact that in case of damage or loss it can be easily and quickly replaced with a new one, it should be handle with care, because it records the entire history of your professional activity (we talked about how to restore a lost or damaged work book, and from you you will learn how to issue a duplicate document).
We hope that this article was useful for you and that you found the answer to your question in it.
For the employer, it is also important what education the employee has.
Agree, an economist cannot become a doctor, as well as vice versa.
That is why many employers pay great attention to the papers on the education of a specialist who is applying for a job.
The workbook contains title page where the employee's education is included.
In our article, we will talk about what types of specializations and level of education can be in our country, we will establish their differences from each other, and we will also consider in detail what and how to write in a work book in the field of education.
Types of education
Let us consider in more detail what types of education exist in the work book. As we know, education is considered to be the end four grades at school. This education is called primary and represents only the first small step in a huge pyramid of knowledge.
Today, only the lazy do not have at least a secondary education. In our rapidly developing world, it is simply necessary to have some knowledge in order to keep up with development, and simply to survive.
The studies recorded in your work book are of great importance for your future career. One way or another, but education in our country is welcome and people with good crusts almost always find a good job.
Let's look at the types of education that can be prescribed on the title page of the work book and how to change the education in this document if necessary.
Higher
Higher education is characterized by learning in an educational institution under the program of specialists.
Higher education means your ability to deeply know a specific field of activity, and therefore understand well.
Studying at a university is welcomed by employers because it immediately becomes clear that a person is trainable, which means that he can be sent for promotion.
One way or another, but higher education in the work book is a kind of ticket to the world of labor relations.
The average
You get a secondary education leaving school. A citizen with a secondary education is no longer a candidate for decent positions, but can apply for working specialties.
In view of the transition of the economy of our country to import substitution, we can conclude that citizens with secondary education will be useful in work related to production, in the form of a workforce.
Also, citizens with a secondary education can always get a higher education, you just have to want it.
vocational school
Answering the question what education is in the work book, we note that education at the school is called secondary special.
So it is written in the work book in the education column.
Why is such education called special? On the basis of school knowledge, students study in depth one area of activity, and after that they can get a job. As a rule, the vocational school also prepares working specialties, contributing to the expansion of personnel in factories and industries.
Other
In addition to these four groups of education, there are many other entries that can be entered in the work book. Unfortunately, they no longer belong to the classical Russian education system, but still they have a place to be. But our task is to consider the correct filling of the education column, leaving no space and time for rare exceptions.
Making a record of education (study)
How is education recorded in a work book? In order for this important document not to have to be redone or not to be corrected, you need to be careful about making labor records.
That is why our main task is to tell how education is included in the work book.
So, how to make an entry in the work book about education? She must be clear and concise. She must enter clear and neat handwriting, in the same paste as the other data on the title page. The entry should be as clear as possible, because it is possible that the employer who accepts the employee for the next position will not be able to understand the offer.
Information about education in the work book (sample): 
vocational school
A vocational school is an educational institution that trains specialists for working specialties. Not infrequently, in order to go to study at a higher educational institution, a vocational school graduate simply writes an application, and he is transferred to the second year of the institute.
Thus, we can conclude that it is impossible to call vocational schools secondary education, because this level of knowledge is higher than that of children studying at school.
For a long time, vocational school students write in their work papers that they are owners secondary special education and they are absolutely right. That is what their specialty is called.
Therefore, in the work book in the education line, we write the phrase - specialized secondary.
How to make an entry in the work book on education after vocational school (sample): 
school
The school is also an educational institution where graduates of the ninth grade of schools enter.
The school pays attention to only one specific subject in order to produce ready-made workers.
Therefore, to the question “School - what kind of education is this for a work book?” you can answer that the school is also secondary special education, since it is believed that graduates have a higher level of knowledge than the same schoolchildren.
Technical College
Technical schools are a dream come true for young people who don't want to go to school but really want to work with their hands and earn money. Technical specialties are now in price, which is why many seek to get into them.
If you are concerned about the question “What education should be written in the work book if the employee graduated from a technical school?”, Then you can safely indicate that he is the owner secondary specialized education.
It should be noted that technical school graduates have every right to enroll immediately in the third year of a technical higher educational institution and continue their education, becoming a specialist with a higher education in two years.
Bachelor
Quite recently, our country began to switch to the Bologna system of education, which caused a storm of indignation among leading professors and many students.
Who are bachelors? What does an entry in the work book about bachelor's education mean?
In fact, they are specialists. with an initial level of higher education. Due to misunderstanding and distrust of people in such an education system, employers refuse to hire bachelors, and the students themselves do not understand where to apply their knowledge.
Meanwhile, if you have completed a bachelor's degree at any university, you are still considered to be the owner higher education.
Now your main task is to find a job in your specialty.
Record of education in the work book after graduation (sample): 
Alteration
It is often required to change the education record in the work book, a sample of which we provide below. If a citizen received any education, but over the years received a higher level, for example, after college he graduated from a higher educational institution, then you need to make a change in the education entry in his work book based on the fact that now this specialist has increased the level of his knowledge.
How to make changes to the work book on education? Record of past education neatly crossed out, and on the opposite side of the spread on a white sheet, an entry is made about the change in education.
Information is written that a higher education was received on the basis of a diploma number such and such.
Also, do not forget that the date is set when an entry was made in the work book about the change in education.
Record in the work book about the change in education (sample):
It is very important that the change in education is formalized properly. We are talking about accuracy, clarity of handwriting and trying not to make mistakes.
Surely, many HR employees are not the first to put such records, but regardless of whether you are an experienced specialist or a beginner, you should still do everything possible to ensure that neat and correct complete your workbook avoiding all sorts of mistakes.
Conclusion
Now you know all the rules that will help you make an entry in the work book about your studies, understand how, if necessary, fix her education, as well as, in general, learn to determine what kind of education a graduate of a particular institution has received.
This information will be useful to both the employee of the personnel department, and employers and employees. At the end of the article, I would like to wish only accuracy, attentiveness to personnel officers and employers, and new educational successes and discoveries to the employee on their way.
1. When registering a work book, in addition to the full name and date of birth of the employee, education, profession, specialty are entered into it (clause 9 of the Rules for maintaining and storing work books, preparing work book forms and providing employers with them, approved by the Decree of the Government of the Russian Federation of April 16 .2003 No. 225 "On work books"). Data is entered on the basis of documents on education, qualifications or the availability of special knowledge (when applying for a job that requires special knowledge or special training).
Moreover, the record of education (basic general, secondary general, primary vocational, secondary vocational, higher professional and postgraduate professional) is carried out only on the basis of properly certified documents - a certificate, certificate, diploma, etc. (clause 2.1 of the Instructions for filling out work books, approved by the Decree of the Ministry of Labor of Russia dated 10.10.2003 No. 69, hereinafter referred to as the Instruction).
Now let's turn to the legislation on education (part 5, article 10, part 7, article 60 of the Federal Law of December 29, 2012 No. 273-FZ "On Education in the Russian Federation", hereinafter - the Law on Education). The levels of vocational education in our country are as follows:
1) secondary vocational education - confirmed by a diploma of secondary vocational education;
2) higher education - bachelor's degree - is confirmed by a bachelor's degree;
3) higher education - specialty, magistracy - is confirmed by a diploma of a specialist and a master;
4) higher education - training of highly qualified personnel - is confirmed by a diploma of completion of postgraduate studies (adjuncture), residency, assistantship-internship.
Thus, an entry about education in the work book must be made on the basis of a diploma. As it is written, so it should be written. For instance:
- higher - bachelor's degree;
- higher - specialty;
- higher - magistracy;
- higher - training of highly qualified personnel.
If the diploma was received by the employee before the changes in the legislation on education and the introduction of vocational education levels came into force, then it is necessary to write in the work book as indicated in the corresponding diploma. In particular, "higher". Do not confuse: earlier bachelor's, specialist's and master's programs were not levels of professional education, but stages of higher education (see paragraph 2 of article 6 of the Federal Law of August 22, 1996 No. 125-FZ “On Higher and Postgraduate Professional Education”, as amended valid until October 24, 2007). For employees with such diplomas, only the level of education without a stage is written - “higher” or “higher professional”.
Please note: if an employee has a new diploma, according to which he is a bachelor, then in the work book in the line "Education" indicate: "higher - bachelor's degree", and not "higher" or "bachelor's degree".
2. As for the line “Profession, specialty”, according to clause 2.1 of the Instruction, it is also filled in on the basis of documents on education, qualifications or special knowledge (when applying for a job requiring special knowledge or special training) or other properly executed documents.
Upon receipt of higher education, a qualification is awarded in a specialty or area of training (clause 1 of the order of the Ministry of Education and Science of Russia dated September 12, 2013 No. 1061 “On approval of the lists of specialties and areas of training for higher education” (hereinafter - Order of the Ministry of Education and Science of Russia No. 1061), clause 5 of Art. 2, part 8, article 11, part 7, article 60 of the Law on Education). Moreover, not all diplomas indicate the profession and specialty. You will find it only in the diploma of a graduate of a specialty (Appendix No. 3 to the Order of the Ministry of Education and Science of Russia No. 1061). But in bachelor's and master's diplomas - the direction of training and qualifications (appendices No. 1 and 2 to the Order of the Ministry of Education and Science of Russia No. 1061). Therefore, if the education document does not contain information about the profession and specialty, then it is better not to fill out this line in the work book (see Examples 1 and 3).
And note that qualification and specialty are different categories. In the work book, in the line “Profession, specialty”, it would be more correct to enter exactly the specialty, and not the qualifications of the employee, although it is usually longer (see Example 2).
Here are examples of filling out work books on the example of a bachelor, specialist and master.
Example 1
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Example 2
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Example 3
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3. When raising the level of education, an entry in the work book is made at the request of the employee. It is not necessary to cross out the previously made entry; a new entry should be made separated by a comma on the basis of a master's diploma (clause 2.4 of the Instructions).
Example 4
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4. An entry on obtaining a scientific degree is not made in the work book. But information about the employee receiving a new education, profession or specialty must be recorded. After all, completing postgraduate studies (adjuncture, residency, assistantship-internship), the employee receives a new level of higher education (training of highly qualified personnel). And this requires making changes (additions) to the title page of the employee's work book. However, such changes are made only upon presentation of a supporting document - a diploma of completion of postgraduate (adjuncture), residency, assistantship-internship.
(hereinafter - Law No. 273-FZ); sub. "b" p. 9 of the Rules, approved. Government Decree No. 225 dated April 16, 2003 (hereinafter referred to as the Rules); clause 2.1 of the Instruction, approved. Decree of the Ministry of Labor of October 10, 2003 No. 69 (hereinafter referred to as the Instruction):
- <или>it was not completed by the previous employer;
- <или>the employee is employed for the first time.
At the same time, the details of the education document itself are not indicated in the work book. The entry might be something like this.
Please note: modern higher education is correctly indicated along with its level (bachelor's degree, specialist's degree, etc.).
FROM AUTHENTIC SOURCES
Deputy Head of the Federal Service for Labor and Employment
“A record of education, including higher professional education, is carried out on the basis of properly certified documents (certificate, certificate, diploma, etc.). Considering that, according to the Law on Education in the Russian Federation, such levels of professional education are established, such as, in particular, higher - bachelor's degree, higher - specialist or master's degree, an entry in the work book about education should be made in accordance with the indicated levels.
It seems that in order to correct an incorrectly entered entry on higher education, it is enough to attribute the missing information.
If an employee brought you a diploma obtained before the reform of the education system, then you write in the work book the level of education indicated in the diploma (for example, “higher”, “primary vocational”) clause 2.1 of the Instructions. Even if this level of education has already been abolished. In particular, primary vocational education is now equated with secondary vocational education, but simply higher education is no longer there, since it has become multi-level Part 5 Art. 10, p. 2, part 1, art. 108 Law No. 273-FZ. The same is considered in Rostrud.
FROM AUTHENTIC SOURCES
“A record of education on the title page of the work book is made only on the basis of properly certified documents (certificate, diploma, etc.). Therefore, the record must comply with these documents. By itself, a change in legislation in the field of education is not a basis for making new or additional entries in the work book.
Rostrud
Before the introduction of multi-level higher education, bachelor's, specialist's and master's degrees were considered to be higher education levels (for example, a graduate was issued a diploma of higher education, in which he was awarded a bachelor's degree) paragraph 2 of Art. 6 of the Law of 08.22.96 No. 125-FZ (repealed). In this case, it is enough to write in the work book only the level of education - “higher”, and the stage does not need to be indicated clause 2.1 of the Instructions.
By the way, you do not need to check the validity of the employee's diploma. The employer has no such obligation.
In the line "Education" you can also make an entry about incomplete education, for example: "incomplete secondary vocational", "incomplete higher - bachelor's degree". Such an entry is made at the request of the employee upon presentation of a student card, a record book or a certificate from an educational organization about training or about the period of study (academic certificate) clause 2.1 of the Instructions.
Previously, students who started their studies at the university before October 27, 2007, interrupted it and never finished, were issued diplomas of incomplete higher education (with successful study for at least 2 years) paragraph 3 of Art. 6 of the Law of 08.22.96 No. 125-FZ (repealed); Letter of the Ministry of Education and Science dated April 21, 2008 No. YUS-232/03. If an employee brought such a diploma and asks to make an entry, then, despite the fact that the concept of incomplete education is no longer there and educational organizations no longer issue such documents, you still indicate “incomplete higher education” in the work book. After all, the entry must be made in accordance with the document confirming the training. clause 2.1 of the Instruction; sub. "b" clause 9 of the Rules.
Fill in the line "Profession, specialty"
The entry in this line you make based on and clause 2.1 of the Instruction; subparagraph "b" of clause 9 of the Rules; Part 1, , , 15 Art. 60 of Law No. 273-FZ:
- <или>diploma of vocational education (diploma of secondary vocational education, bachelor's degree, specialist's diploma, etc.);
- <или>diploma of vocational training (based on the results of additional professional education);
- <или>certificates of the profession of a worker or position of an employee (based on the results of vocational training or vocational retraining as part of vocational training);
- <или>another document on training in the form established by the educational organization (issued when the results of training do not require passing the final certification).
ATTENTION
Copies of all documents on the education and training of the employee, on the basis of which you made entries in his work book, are best kept in his personal file.
Now graduates of educational institutions, upon completion of vocational education or vocational training, are assigned a certain qualification in the corresponding profession, specialty or area of training. paragraph 5 of Art. 2, part 8 of Art. 11, part 1, art. 12 of Law No. 273-FZ. For example, upon completion of vocational training, one can obtain a profession and qualification Part 7 Art. 73 of Law No. 273-FZ; List, approved. Order of the Ministry of Education and Science dated 02.07.2013 No. 513, upon completion of secondary vocational education - qualification by profession or specialty and Clause 1 of the Order of the Ministry of Education and Science dated October 29, 2013 No. 1199, and upon completion of higher education - a qualification in a specialty or area of training and clause 1 of the Order of the Ministry of Education and Science dated September 12, 2013 No. 1061.
Therefore, in some diplomas, the profession and specialty are not given, but only the qualification is indicated (in particular, in the diploma of secondary vocational education and Appendix No. 1 to the Order of the Ministry of Education and Science dated 04.07.2013 No. 531) or only the direction of training and qualifications (for example, in bachelor's and master's degrees and applications No. 1, 5 to the Order of the Ministry of Education and Science dated 01.10.2013 No. 1100). In such cases, you can leave the line blank. It will also be empty for an employee who has studied only at school.
FROM AUTHENTIC SOURCES
“If there is no information about the profession and (or) specialty in the document on education and (or) qualifications, failure to make an appropriate entry in the work book should not be considered as a violation of the requirements of labor legislation.”
Rostrud
The name of the specialty in diplomas is usually longer than the name of the qualification. Graduates of universities can be awarded, for example, the qualification of "economist" in the specialty "finance and credit", the qualification of "systems engineer" in the specialty "software of computer technology and automated systems", etc. And therefore, many indicate qualifications in work books . However, it is correct to indicate the specialty sub. "b" clause 9 of the Rules; clause 2.1 of the Instruction; form of work book, approved. Decree of the Government of April 16, 2003 No. 225. In our examples, these are “finance and credit” and “computer technology and automated systems software”. But if you mix it up, then it's not scary. Inspectors from the labor inspectorate do not consider the indication of a qualification instead of a specialty a violation. This was confirmed to us in Rostrud.
FROM AUTHENTIC SOURCES
“Entries about education, profession, specialty on the title page of the work book are made on the basis of relevant documents. The rules for maintaining work books and the Instructions for filling out work books allow making such entries, in particular, on the basis of qualification documents. It seems that the indication of the name of the qualification in the work book does not violate the rights of workers and should not be regarded as a violation of the requirements of labor legislation.
Rostrud
Adding entries to the title page
The record of education must be supplemented at the request of the employee with an increase in the level of education, as well as in the presence of incomplete education pp. 2.1 , 2.4 Instructions. The entry about the profession and specialty is supplemented if, due to an increase in the level of education (or without such paragraph 14 of Art. 2, part 1, art. 73 of Law No. 273-FZ) the employee has acquired a new profession or specialty clause 2.4 of the Instructions.
To supplement the entry, after the existing entry (it is not necessary to cross it out), enter a new one separated by a comma on the basis of the relevant document (a link to the document itself is not needed) clause 2.4 of the Instructions.
If you need to make an entry in the lines "Education" and "Profession, specialty", and there is not enough space, then you can make an entry about training in the section "Information about work" clause 3.1 of the Instruction; sub. "b" paragraph 21 of the Rules(as - see below). But you do not need to sew in an insert for these purposes.
FROM AUTHENTIC SOURCES
“ The insert is sewn into the work book if all pages of one of the sections are filled in the work book. The absence of space on the title page in the line "Education" is not a basis for issuing an insert. Therefore, if the level of education of the employee has increased, and in the line "Education" there is no room for making an additional entry, then you can make an entry about the period of study in the "Information about work" section based on subpara. "b" p. 21 of the Rules l” .
Rostrud
We make entries in the section "Information about work"
Information about training is entered in this section if an employee, while working in your company, graduated from an organization that has an educational license (for example, received a second higher education, completed courses, at a school for advanced training, for retraining, for personnel training) . And as a result of such training, he received a second or subsequent profession (specialty, qualification), improved his existing qualification, or he was assigned a new rank, class, category, etc.
When making an entry in the appropriate columns, you write e clause 3.1 of the Instruction; sub. "b" paragraph 21 of the Rules:
In general, it is mandatory to make “educational” entries in the work book only if the employee’s work requires special knowledge or special training. Art. 65 of the Labor Code of the Russian Federation; clause 2.1 of the Instruction; sub. "b" clause 9 of the Rules. But there should be no penalty for not entering such information in the work book. Since this circumstance does not violate the rights of the employee. After all, this is not information about work that is kept chronologically and subsequently necessary for the employee to confirm the length of service and receive a pension. Agree that you can make "educational" entries at any time. But inspectors from the labor inspectorate may think otherwise and be fined for the lack of "educational" information in the work book. So in Rostrud they believe that a fine in this case is possible.
FROM AUTHENTIC SOURCES
“The rules for maintaining and storing work books, as well as the Instructions for filling out work books, require the employer, when hiring citizens for work that requires special knowledge or special training, to make entries on education, profession, specialty on the title page of the work book on the basis of the relevant documents in Art. 65 of the Labor Code of the Russian Federation; clause 2.1 of the Instruction; sub. "b" clause 9 of the Rules. If the employer did not make such entries in the work book on the basis of the documents brought by the employee, then in this case it is possible to bring the employer to administrative responsibility under Art. 5.27 of the Code of Administrative Offenses of the Russian Federation.
It seems that the failure to make such entries in the work book if the assigned work does not require special knowledge or special training, does not violate the rights and interests of the employee, and is not a violation of labor legislation. At the same time, in the prescription, the inspector may indicate the need to make an entry and ” .
Every person who has an official job should have a work book. It is kept by the employer. But if a person has breaks between periods of work, then the document should be kept by him.
Thus, it can be lost or even die from mechanical damage. How to be in such a situation? The labor contains all the information about the experience of a person, about the places of his work and study, about awards, incentives and penalties.
Why does a working person need a work book?
- It records the entire "labor" path of a particular person - from the first place of work to retirement. It indicates the movement by position, up the career ladder, and so on.
- This is a mandatory document that must be presented when applying for a job.
- When a working citizen decides to retire in old age, the work book will help him confirm the length of service necessary to receive a pension.
- It is needed to apply for a loan, to receive benefits, to confirm the status of the unemployed, and so on.
Therefore, the work book must be protected.
Not a single regulatory act states that a person is prohibited from having two or more work books. The form of the work book, its samples, the Rules for maintaining the agreed document, as well as the procedure for providing enterprises with letterheads with coverage of some points in the design of the work book, are spelled out in the following regulations:
- Decree of the Government of the Russian Federation No. 225. This regulatory act spells out the practical rules for maintaining and accounting for work books, as well as the rules for storing them with the employer;
- Decree of the Ministry of Labor of the Russian Federation No. 69. This is an instruction for the correct filling out of the document by the employer;
- Order of the Ministry of Finance of the Russian Federation No. 117N. It enshrined the principles of providing employers with work books, as well as inserts in them. It is in this Order that this side of the relationship is entrusted with the duty of maintaining and filling out such documents;
- Art. 66 of the Labor Code of the Russian Federation. Here the very concept of this document is given, it is spelled out where and how it should be used. But this article describes only the main points and principles. All specifics are regulated by the above regulations.
In addition to information about the length of service, about employers and personal information, information about the education of a person must be written in the worksheet. They are made as a person receives basic or additional education. For example, in the course of work, an employee receives the higher education he needs. As soon as he receives a diploma, a responsible employee from the personnel department must enter this data in the book.
Incorrect reflection of information can lead to the fact that the entry will not be credited, and in some cases this is critical. Therefore, every employee of the personnel department should know how this is done.
Enter education in the work book
Each work book has special columns on which it is necessary to indicate what kind of education a particular employee has. Do not rely on oral information. It must be made on the basis of documents. Therefore, the obligation to provide them lies with the employee.
The main education is indicated on the title page after personal data is entered. But it is important to understand exactly how to indicate the level of education. Until September 1, 2013, there was a slightly different gradation of levels in Russia. In accordance with the previous law "On Education", an instruction was developed on the reflection of these data. The personnel officer must adhere to it if the applicant for the position brings a document received before the entry into force of the new, current law.
Until 09/01/2013, the following formation existed:
- after the end of nine classes - basic;
- after the end of eleven classes - secondary;
- after graduating from a professional lyceum, vocational school, training center, technical school, evening school - primary;
- college or technical school: secondary again;
- after graduating from a university, that is, an institute, university, academy - higher;
- postgraduate (postgraduate studies, etc.).
After the adoption of the new law "On Education", which is still in force, the gradation of levels of education looks like this:
- nine grades of the school provide a certificate of basic general education. So it is necessary to write it down in the work book if the employee has not received any more education;
- eleven classes of the school guarantee a certificate of secondary general education, which is indicated as such;
- vocational school or lyceum, college or technical school issue diplomas of secondary vocational education;
- bachelors receive a full-fledged higher education (it is considered as basic) after four years of study at a university. They are given a diploma of higher education - a bachelor's degree;
- masters study for two years after the bachelor's degree (a narrower area of study) and receive a diploma of higher education - a master's degree;
- specialists undergo a five-six-year training program, which ends with the issuance of a diploma of higher education - a specialist;
- postgraduate studies, residency, assistantship-internship give the right to receive a diploma of higher education - the training of highly qualified personnel.
If the applicant for the position is still studying, that is, has an incomplete higher or secondary vocational education, then nothing can be indicated. It won't be a violation.
Change of education in the work book
In the course of his work, an employee can improve the level of education. For example, he had a vocational secondary, and he received a higher education. Therefore, in the work book it is necessary to change the entry.
You need to do it like this:
- information about previous education does not need to be crossed out. A comma should be placed after the entry. That is, the education of a person has not gone away, it will go by enumeration;
- fresh data is indicated after the decimal point. It is not necessary to make a link to the document on education here.
But if the information about education was initially entered incorrectly (for example, the details of a document confirming the receipt of education of a particular level were indicated), then this work book is recommended to be destroyed immediately. That is, when entering primary information about the employee, the employee of the personnel department made extra entries. It is better to destroy this book and start a new one.
If a work book with an incorrect entry has already been transferred to another organization to another employer, then it is recommended to act in accordance with the Instructions. The procedure is as follows:
- an erroneous or incorrect entry must be crossed out with one line. Do not make it too oily, it is enough to draw a pen over the note once. You should not do this with a pencil;
- after an erroneous and crossed out line, you need to indicate the correct education, focusing on the entry in the educational document;
- on the cover of the work book, it is necessary to indicate the details of the educational document on the basis of which the corrective entry was made;
- this entry is stamped by the employer with whom the latest entry was made, and also signed by the employee who is responsible for maintaining work books at this enterprise.
Entering corrective information looks like this:
Higher education in the work book
If the employee received a higher education before 09/01/2013, then the “higher professional” should be indicated in the work book without putting any dashes or hyphens.
If the document indicates that the education was received after September 2013, then based on the diploma, it should be indicated as follows:
- higher education - bachelor's degree. A dash is used;
- higher education - magistracy. You need to put a dash;
- higher education is a specialty. The entry is made through a dash;
- higher education - training of highly qualified personnel. A dash is used.
An entry in the work book on higher education received before 09/01/2013 looks like this:
And the record in the work book about higher education received after September 2013 looks like this:
Employment book: secondary education
Secondary education must also be indicated correctly. Before the new law “On Education” came into force, the secondary education of an employee was indicated as follows:
- average total. This meant that the employee completed only 11 classes;
- secondary vocational. This meant that the employee had graduated from a vocational school, college, technical school or other educational institution providing such education.
After the reform of educational levels, nothing has changed in the work book. The record of secondary education is indicated in the same way as before September 2013.
Often, having a secondary education, an employee also has an additional one, confirmed by various certificates, certificates and other documents. That is, he is professionally fit to occupy a certain position.
The provision of a certificate is required only if the employee is employed in a position that implies the presence of special skills.
Employment book: education bachelor
Until 2013, there was no such academic degree as a bachelor's degree. It appeared after the educational reform. A bachelor is a person who has a higher basic education. To receive it, he must unlearn at the university for 4 years.
Previously, all students studied at higher educational institutions for 5 years and received a "specialist" degree. Now the student himself chooses how much he will study and what degree he will receive.
A bachelor's degree means that he has a higher education. If the education was received before 2013, then you just need to indicate “higher”. If the employee received a diploma after September 2013, then it is necessary to indicate what kind of higher education he has. It is done like this:
- higher - bachelor. Be sure to put a dash, and not another punctuation mark;
- higher - specialist, dash mandatory;
- higher - master, a dash is also required.
Information about the degree of education is entered on the basis of a diploma, which reflects all the necessary information. In particular, the diploma indicates what specialty the person received. This specialty, if the applicant gets a job in it, must be indicated in the column "profession, specialty". For example, the applicant has a legal education and the qualification "legal adviser". You don't have to say it like that! In the work book it is worth indicating "lawyer".
In the column "profession, specialty" you need to write as written in the staffing table.
Results
The personnel officer responsible for making entries in the work book must follow the instructions clearly. Information about education is indicated on the title page after the full name of the employee and his date of birth.
When making a record of education, it is worth paying attention to when it was received. If before September 2013, then the gradation of steps was different. If after September 2013, the system of naming levels of education has changed somewhat.
You should not trust the words of the employee, you need to focus on the information that is indicated in the document on education. It is in it that the assigned level of education and qualifications are indicated.
Often, personnel officers make mistakes when filling out these lines. If this happened during the initial employment and filling out the title page, then it is better to destroy this book immediately and fill out the new one correctly.
If the errors are revealed after some time, when the employee no longer works for the “erroneous” employer, then the adjustments must be made correctly. Information about the document on education, on the basis of which adjustments were made, is indicated on another page in the work book. These data must be certified by the seal of the employer, as well as the signature of the employee who made the corrections.
