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Checking the organization: minimal checklist. How to check and find an organization by tax identification number Search for an organization by tax identification number

When making a decision to cooperate with a company or individual entrepreneur, the question of the reliability and honesty of the Counterparty constantly arises. This applies to the situation when an Individual orders a product or service, and to the situation when a Legal Entity begins cooperation with a new Supplier / Partner / Client.

When making a payment (prepayment) for goods or services, you must clearly understand that the Supplier will fulfill all its obligations, deliver the goods or provide the service clearly and on time.

It is important to check the Counterparty and choose reliable companies to eliminate possible risks of delivery of low-quality goods and lack of warranty service.

For Legal entities, verification of the Counterparty is the main action to prevent financial and tax risks. The Federal Tax Service strongly recommends checking Counterparties and exercising Due Diligence using all available open and legal sources of information. The easiest way to Check a Counterparty is to obtain an extract from the Unified State Register of Legal Entities/Unified State Register of Individual Entrepreneurs on the tax website. To obtain more complete information, it is recommended to use the CHESTBUSINESS counterparty verification service.

On the CHESTNYBUSINESS portal, you can check for free the Contractor of a legal entity or individual entrepreneur using information from official open sources (Federal Tax Service, Rosstat, etc.)

The data on the portal is updated daily and synchronized with the nalog.ru service of the Federal Tax Service of the Russian Federation*.

To check the Counterparty for free by TIN / OGRN / Full Name / Name, use the search bar:

To do this, enter the company’s INN or OGRN in the search bar.

If you do not have exact details, it will be enough to enter the company name. If the name is common and your request produces a list, it is advisable to clarify your request:
. enter the company name + director's surname (for example: TEKHPROM IVANOV)
. or: company name + location (for example: TEKHPROM MOSCOW)
. or all parameters at once (for example: TEKHPROM IVANOV MOSCOW)

A brief algorithm for checking a Counterparty (how to identify a reliable Counterparty using CHESTESTNYBUSINESS.RF):

1. The organization must exist, its status must be Active.
2. The company should not be in the special registers of the tax service (FTS), otherwise a red inscription will appear on the card under the company name. For example:
   There is no connection with a legal entity by legal entity. address (according to the Federal Tax Service).
3. Companies that have been operating for less than a year have increased risks (determined by the date of registration). According to statistics, every 3rd company ceases operations within the first year.
4. The company must be located at the registered address. The company must not have a mass registration address. How many companies are still registered at this address is indicated in the card below the address. Bulk addresses are often used by unscrupulous or shell companies.
5. The company's activities must coincide in meaning with the actual activities of the company.
6. Head (director) of the company. If you know who the head of the company is, check this data. There are cases when companies are registered in the name of nominal managers, i.e. persons not participating in the activity. This is one of the main signs of unscrupulous companies.
7. Check the number of employees. A company that does not have its own employees and material and technical base may not fulfill its obligations.
8. Check for registration with extra-budgetary funds. Without registration, for example with the Pension Fund, a company cannot contribute funds to the Pension Fund.
9. Authorized capital of the company. The minimum in the Russian Federation is 10,000 rubles. The larger the authorized capital, the lower the risks when working with the Counterparty.
10. It is also worth paying attention to Financial indicators (does not apply to companies that have existed for less than a year). Please pay attention to the articles: “Net profit (loss)” - an unprofitable company may have financial problems. The article “Fixed Assets” shows the presence of Property in the company's ownership.
11. Particular attention should be paid to the data of the Arbitration Court (a separate tab in the card of a Legal Entity or Individual Entrepreneur on the CHEST BUSINESS portal). The presence of court cases for non-fulfillment of obligations and claims for the recovery of funds against the inspected Organization indicates the unreliability of the Counterparty.
12. Check the FSSP data. The presence of enforcement proceedings indicates the forced collection of funds from the audited company.

We wish you to work with reliable, honest Contractors!
Convenient, comfortable work when checking Counterparties on the portal!
Your HONEST BUSINESS.RF.

* Data from the Unified State Register of Legal Entities / Unified State Register of Individual Entrepreneurs are open and are provided on the basis of clause 1 of Article 6 of the Federal Law of 08.08.2001 No. 129-FZ “On State Registration of Legal Entities and Individual Entrepreneurs”: Information and documents contained in state registers are open and publicly available, with the exception of information to which access is limited, namely information about identification documents of an individual. On the website ZACHESTNYYBIZNES.RF you can check the Counterparty for free and exercise Due Diligence. All instructions and requirements presented on the website ZACHESTNYYBIZNES.RF are not mandatory and are advisory in nature. Recommendations are given for possible reduction of economic risks. When concluding transactions, taxpayers, first of all, need to take into account the provisions of the Constitution of the Russian Federation and the Civil Code of the Russian Federation. Due to the principle of freedom of economic activity, the taxpayer carries out business activities independently at his own risk. The administration of the website ZACHESTNYYBIZNES.RF is not responsible for possible economic losses/cases of lost income and does not give any guarantees or assurances to third parties.

You need to check the LLC counterparty to avoid additional taxes. This can be done via the Internet - there are several services. The article contains everything for verification, incl. free online forms.

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Why is it important to check the counterparty company?

If your counterparty violates tax laws and regulations, this fact in itself will not lead to a denial of VAT deduction or deduction of expenses. Tax risks arise when there is a set of circumstances indicating that the counterparty company is behaving in bad faith, and a detailed and thorough audit of the company has not been carried out. In this case, additional taxes become a reality.

To minimize tax risks, it is necessary to check the counterparty company via the Internet and collect information about its actual activities.

For what questions can you check a company online?

In order for the verification of a company to be considered comprehensive, when accessing online services, you need to collect not only information about the counterparty itself, but also information about:

• subject of the transaction;
• counterparty registrations;
• his financial situation;
• its management and owners.

In other services you can get additional information about your partner. For a list of information and online services where the necessary data is available, see Table 1.

When accessing the listed online services, in order to subsequently confirm that the company has been verified, we recommend that you always take a screenshot of the screen showing the verification results issued by the services.

Checking a legal entity by TIN on the Federal Tax Service website

The following service allows you to check a company from the point of view of whether it is registered as a taxpayer:

Using the service is easy, just follow the following algorithm.

Step 1. Select the search category - legal entity or entrepreneur/peasant farm.

Step 2. Enter:

• or company name, TIN or OGRN;
• or full name of the entrepreneur/head of the farm, region, OGRNIP or TIN.

Step 3.

Step 4. Click the Find button.

How to understand the result of an online check and in which cases there is a tax risk, read in Table 2.

Table 2. Verification of a legal entity by TIN

Check the company for financial stability

The following free service of Rosstat allows you to familiarize yourself with the financial statements in order to check a legal entity:

To obtain the annual accounting records of a counterparty, perform the following algorithm.

Step 1. Please indicate for what period you would like to receive reports, starting from 2012.

Step 2. Enter the TIN of the legal entity.

Step 3. Select the response format (display, generate a Word file or Excel file).

Step 4. Enter the verification characters from the image.

Checking a company for tax debt

The following service allows you to check a company for free in terms of outstanding tax debts:

To get the information you need, follow a simple algorithm.

Step 1. Enter the verification characters from the image.

Step 2. Enter the TIN of the legal entity or entrepreneur.

Step 3. Click the Search button.

If a counterparty is found, it means that either he has tax debts or he has not submitted reports for more than a year. That is, there is a real risk of insolvency of the counterparty.

Checking a company for bankruptcy

To find out whether bankruptcy proceedings are underway against a counterparty, you can use the “advanced search” function for free in the unified federal database:

The algorithm of actions is simple.

Step 1. In the “Debtor Search” menu, select the “advanced search” option.

Step 2. Fill in the fields “Name”, “Address”, “Region”, “Category” and “Code”. In the “Code” field you can enter OKPO, INN or OGRN.

Step 3. Click the "Search" button.

How to check a legal entity in relation to its director and owners

The free service of the Federal Tax Service will help to remove the risk of “massive participation” of the director of the counterparty or its founders:

You can check your manager in four steps.

Step 1. Select a search category - manager or founder (participant).

Step 2. Enter the TIN and full name of the individual being verified.

Step 3. Enter the verification characters from the image.

Step 4. Click the Find button.

The service will show whether the person being checked is a director or owner of several companies.

How to check an LLC using open data

Since August 1, 2018, a new free service of the Federal Tax Service “Transparent Business” has been in effect, designed to verify a company or entrepreneur. The volume of information provided will increase over time. Read about this in Table 3.

Table 3. How to check a legal entity

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• full and abbreviated name of the organization in Russian (also, in some cases, company name in English),
• organizational and legal form of the legal entity,
• legal address (location),
• information about the status of a legal entity,
• management of the organization (information about persons who have the right to act on behalf of a legal entity without a power of attorney),
• information about the founders (participants),
• information about the register holder (for joint stock companies),
• size of the organization's authorized capital,
• information on the size and nominal value of shares in the authorized capital of the company belonging to the company and its participants,
• information on the transfer of shares or parts of shares as collateral or on their other encumbrance,
• information about the person managing the share transferred by inheritance,
• information about branches and representative offices,
• information about the types of activities of the organization (main and additional),
• information about issued licenses,
• information about being in the process of reorganization,
• information about being in the process of liquidation,
• method of terminating activities for liquidated legal entities,
• information on legal succession - for legal entities created as a result of the reorganization of other legal entities, for legal entities whose constituent documents are amended in connection with the reorganization, as well as for legal entities that ceased their activities as a result of the reorganization,
• taxpayer identification number (TIN) and information about registration with the tax authority,
• information about registration as an insurer in the territorial body of the Pension Fund of the Russian Federation (PF RF) and in the executive body of the Social Insurance Fund of the Russian Federation (FSS RF),
• information that the legal entity is in the process of reducing its authorized capital,
• the date of registration of changes made to the constituent documents, or, in cases established by law, the date of receipt by the registering authority of notification of changes made to the constituent documents.

An extract from the Unified State Register of Legal Entities is an excerpt of basic information about a given legal entity (with the exception of some personal data about individuals, which is provided only to authorized bodies) from the Unified State Register of Legal Entities of the Federal Tax Service of the Russian Federation.

The Unified State Register of Legal Entities (USRLE) is a federal information resource containing general, systematized information about all legal entities engaged in business activities on the territory of the Russian Federation, as well as, in some cases, about liquidated organizations and those in the process of liquidation. The register is maintained by the Federal Tax Service of Russia (FTS RF) through territorial bodies. In accordance with the legislation of the Russian Federation, Unified State Register of Legal Entities data is open and publicly available.

The information contained in the extract from the Unified State Register of Legal Entities is key when checking the counterparty and, along with other documents, can confirm ownership, the rights of the founders or management of the organization to conclude contracts and perform other legally significant actions on behalf of a legal entity (LE), and also provide valuable information about the state of the legal entity and the overall reliability of the counterparty.

There are several main types of statements:

Regular (electronic, informational) extract from the Unified State Register of Legal Entities– contains basic open and publicly available information from the Unified State Register of Legal Entities. It does not contain passport data of the founders and managers of the legal entity, as well as information about the organization’s bank accounts.

You can get an extract from the Unified State Register of Legal Entities online and completely free of charge on the website, the data is updated daily from the official source (Federal Tax Service of the Russian Federation), the document will be completely identical to the extract that you can download on the official tax website (egrul.nalog.ru). The information is always up to date as of the current date.

Extended statement– contains complete information, including passport data of the participants of the legal entity and its head. It is provided only to authorities, courts, and state extra-budgetary funds. Such a document is also provided by the tax authority to a legal entity or its representative about itself.

Official extract from the Unified State Register of Legal Entities– a document certified by the seal of the Federal Tax Service and received from the tax authority. It is a numbered and stitched printout on several sheets with the stamp of the tax authority.

When registering a legal entity, a package of documents is sent to the tax office. If all of them are collected correctly, the inspection enters the new legal entity into the Unified Register.

The Unified State Register of Legal Entities (USRLE) is a large open database. It contains information about legal entities that legally carry out their business activities on the territory of the Russian Federation. The authorized body for maintaining the Unified State Register of Legal Entities is the Federal Tax Service.

Since the Unified State Register of Legal Entities is an open register, any interested party can obtain information from it free of charge. Including using a search on the Federal Tax Service website.

How is the search for a legal entity on the tax website useful?

Checking counterparties for reliability is necessary in order to avoid possible claims from the tax authorities in the future.

A fresh extract from the Unified Register is confirmation that the counterparty is indeed registered and registered. In addition, such an extract will help in checking the details that the counterparty indicated in contracts and other documents.

And sometimes it’s worth checking your competitors to find out if they are using fly-by-night companies to lighten their tax burden.

It won’t hurt to enter your TIN on the website. Sometimes you can find unexpected information in the registry that can affect the company's image.

The Unified State Register of Legal Entities contains a whole list of information about the legal entity - such as the date of registration of the company, legal address and legal form.

How to find a legal entity on the tax website?

1.Open the official website of the Federal Tax Service, section entitled “Providing information from the Unified State Register of Legal Entities/Unified State Register of Individual Entrepreneurs”.

2.In the “search query” window, enter the information you know. List of data by which you can find a legal entity:

• name of the legal entity.

3.If necessary, select a region from the directory and click the “Find” button.

You can get an extract from the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs instantly - with the help of the Service you can easily find information about the managers and founders of the organization, as well as about their relationships.

All information is reliable and relevant because it is taken from official sources. The service will clearly point you to dubious companies and fly-by-night firms. Cooperate only with reliable organizations!